Facilities Rentals

1. Read through the Facility Use Guidelines.
2. Read through the current Facility Fee Schedule.
3. Effective July 1, 2023 rental of gyms, fields, and pools are subject to MN sales tax of 8.375%. Tax-exempt organizations must have a certificate of exemption MN Revenue form ST3 on file with Community Education.
4. Read the certificate of liability insurance information. Insurance is required of all district facility users.
5. First-time users, please complete the online facilities account request form. Existing users please login to your Arux account to create a request.
6. We will process requests based on the scheduling timeline. Once your request has been processed and approved, one copy of the Facility Use Permit will be sent to the contact person by email.

The Mounds View School District encourages the use of school facilities by District 621 residents. When not in use by one of our own Community Education or school-sponsored activities, facilities are offered to other local groups and organizations. 

How to rent school facilities

Individuals and organizations using Mounds View School Facilities must complete and facility request online and have an approved permit and a Certificate of Liability Insurance on file at the Community Education office prior to the desired date of usage. 

A copy of your insurance certificate confirming liability coverage in the minimum amount of $1,000,000 per person and $2,000,000 per occurrence. We also require that District 621 be named as the certificate holder.

Permits will be approved according to our prioritized guidelines set forth in policy EG-5152.  Cancellations must be made within 48 hours of the activity or permit fees will still be charged.  No Show Fee is $30.00. 

Requests must be received 10 working days prior to the event to ensure space and staffing.  

How to place requests online:

• Once the request is approved, a permit will be sent to the email on file.  
• Log into your Arux account, click explore all programs, then Facilities Request.
• New users must contact the Community Education office to set up an account.

• All groups must have an approved permit prior to facility use.
• Groups using the facilities are restricted to the activity hours stated on their permit. Indicated set up and/or tear down time on your request form.
• By accepting a permit, the applicant agrees to accept full responsibility for injury to person and damage to property during the time facilities are used under this agreement.
• Outside organizations using the school districts facilities are required to furnish a Certificate of Insurance, confirming liability coverage in the minimum amount of $1,000,000 per person and $2,000,000 per occurrence. We also require that District 621 be named as the certificate holder.
• An adult group supervisor must be present from the time of entry into the facility until all participants have departed. The leader must identify him/herself to the building supervisor present in the building.
• Groups are responsible for setting up and returning rooms and equipment used the same location and arrangement they were prior to usage. Cleaning fees will be assessed if areas are left in poor condition. ($25 classroom, $50 fields/gyms)
• Gambling and drinking or the possession of intoxicants within school buildings or on school property is specifically prohibited by law.
• Food and beverages may be served only in designated areas and must be authorized in the building usage permit. Food permits are required if serving, catering, or selling food or beverages. Potlucks do not require a permit.  You may use our district Nutritional Services and staff by calling 651-621-6023. If not using our district services, you will need to call Ramsey County Dept. of Health at 651-266-1172 for a food permit.
• Permit revision/cancellations must be requested two-business days in advance to avoid a no-show fee ($30.00). Permit times, facilities and equipment may be changed only with the approval of the Community Education Office.

All building permits are subject to cancellation by the Community Education Department for the following reasons:

1. Infraction of regulations governing usage.
2. Failure to use a permitted facility for two (2) successive sessions without advance notification to the Community Ed office.
3. Preemption by a government or school activity.
4. An insurance certificate is not provided 5 business days prior to the scheduled event.
5. Inappropriate behavior of any and all facility users (including spectators). 

Accident/Incident/Facility Report Form

Public Use of School Facilities - Policy EG-5152

Public Use of School Facilities - Regulation EG-5152